Policy 2
Appendix: Board Annual Work Plan 2024-2025
Policy 2
Appendix: Board Annual Work Plan 2024-2025
Procedures:
SEPTEMBER 25th @ 6:00
Regular Board Meeting Agenda Items
- Approve Board Annual Work Plan
- Approve Board Development Plan
- Approve Board Advocacy Plan
- Review 2024-2025 Strategic Plan:
- Mental Health and Well Being
- Supporting Student Learning and Assessment
- Inspiring Success
- Student Transitions
- Quarterly Fiscal Accountability Report
- Approve Communications Plan
- Interim Enrolment Update
- Confidential Shredding
- If appropriate approve resolutions for Saskatchewan School Boards Association Annual Convention
- If appropriate nominate a program for the Premier’s Award For Innovation
Events
- Communications Committee Meeting
- Finance Committee Meeting
OCTOBER 23th @ 6:00
Regular Board Meeting Agenda Items
- Review the Board of Education Annual Report (Draft 1)
- Receive Human Resources Report
- Receive Curriculum & Instruction Report
- Receive Transportation Accountability Report
- Approve Relocatable Classroom Program Application
Events
- Facilities Committee
- Committee of the Whole - Oct. 9pm @ 6:00pm - Division Office
- Human Resources Report
- Curriculum & Instruction Report
- New Board Member Handbook
- Meeting with SCC Chairs - Date to be determined
NOVEMBER 27rd (Organizational Meeting) @ 6:00
Regular Board Meeting Agenda Items
- Organizational Meeting: Elect Board Chair, Vice-Chair, Committee appointments, appointments of auditor, approve auditor’s terms of engagement, dates of regular Board meetings for the year, set per diems and trustee honorariums and expenses
- Review audit report and management letter (ensure deficiencies from previous year have been remedied to the satisfaction of the auditor)
- Appoint Voting Delegates and allocate votes for the SSBA Convention
- Appoint ASBA Voting Delegate (if necessary)
- Approve transfer of funds to reserves
- Approval of Board of Education Annual Report
Events
- Participate in ASBA Annual Convention (if applicable) - Nov. 19 - 21 - Edmonton
- Finance Committee Meeting - Audit Review
- Governance Committee Meeting
DECEMBER 18th @ 6:00
Regular Board Meeting Agenda Items
● Approve Budget Process Template
● Establish Board budget priorities and assumptions
● Review Fiscal Accountability Report
● Receive Student Services Report
Events
- Finance Committee Meeting
- Participate in SSBA Annual Convention - Dec. 1 - 3 - Regina
- Host Meeting with MLA Colleen Young
- Committee of the Whole Meeting - December 11th - Division Office
- Board Development - TRC Learning
- Budget 2024-2025 Discussion
- Establish Priorities
- Review Assumptions Guidelines
- Student Services Report
- Board Policy Review
JANUARY 25th @ 6:00
Regular Board Meeting Agenda Items
● Review Progress, Board Advocacy and Development Plans
● Review Draft 2025-2026 School Year Calendar
Events
- Host meeting with the MLA Garth Roswell
- Communications Committee Meeting
- Finance Committee Meeting
- Goverance Committee Meeting
FEBRUARY 26th @ 6:00
Regular Board Meeting Agenda Items
● Receive Strategic Plan Progress Report
● Receive Enrolment Update
● Approve 2025-2026 School Year Calendar
● Approve Major Capital Application
Events
- Committee of the Whole Meeting, February 12th - Jack Kemp Community School
- School Program Presentation
- School Admin Presentation
- Board Development - TRC Learnings
- Strategic Planning
- Strategic Plan Progress Report Presentation - Wall Walk #1
- Strategic Initiatives Update
- Board Policy Review
- Budget 2025/26 Update
MARCH 26nd @ 6:00
Regular Board Meeting Agenda Items
- Review Fiscal Accountability Report
- Review Provincial Budget Announcements
- Receive Transportation Accountability Report
- Receive Curriculum & Instruction Report
Events
● Meeting with SCC Chairs – Date to be determined
● Finance Committee Meeting
APRIL 16th @ 6:00
Regular Board Meeting Agenda Items
- Partnership and Program Presentations
- Receive Facilities Report – Summer Project Plans
Events
- Facilities Committee
- Attend SSBA Spring Assembly
- Meet with Lakeland College
MAY 28th @ 6:00
Regular Board Meeting Agenda Items
● Receive Fundraising Report (Including SCC Fundraising)
● Receive Corporate Partnerships, Donations and Sponsorship Report
● Receive Student Services report
● Approve 2025/2026 Budget
● Approve 3 year PMR Plan
Events
- Committee of the Whole Meeting, May 14th – Queen Elizabeth School @ 6:00
- "School Programming Presentation"
- School Admin Presentation
- Board Development - TRC Learning
- Budget 2025/26 Review Student Services Report
- Finance Committee Meeting - Draft Budget Review
- Board - Teacher LINC Meeting as per LINC Agreement
- Attend Long-Service Award Luncheon - May 16th
JUNE 18st @ 6:00
Regular Board Meeting Agenda Items
● Receive Human Resources report
● Review Fiscal Accountability Report
Events
● Director annual evaluation and Board Self Evaluation – Date to be determined
o Review Director Performance
o Participate in a facilitated Board self-evaluation and approve a positive path forward.
● Meeting with SCC Chairs – Date to be determined
● Attend achievement nights and graduation (LCHS - June 26th) ceremonies to present awards.
● Communications Committee Meeting
● Finance Committee Meeting
JULY
● Consider attendance at the Canadian School Boards Association Annual Conference - July 3 - 5 - Winnipeg, MB
AUGUST 23rd @ 6:00
● Board Wall Walk #2 – Division Strategic Plan Report
● Review Board Annual Work Plan
● Review Board Advocacy Plan
● Review Board Development Plan
● Consideration of SSBA Bylaw Amendments
● Update on Summer Facilities Projects
Events
● Governance Committee
● Attend Kick-Off day at the Vic Juba Theater
ONGOING
- Consider new developments and directions from Saskatchewan Learning
- Attend meetings as determined by the Board
- Engage in individual trustee development approved by the Board
- Engage in celebration/recognition of students, staff, and community
- Attend official school opening ceremonies
- Attend Public Section meetings as required
- Attend School Community Council meetings upon invitation
- LINC Negotiation Committee Meetings as needed
- Attend Standing Committee meetings as assigned
Reference:
Amended September 2024