Administrative Procedures

Administrative Procedure 411

Medical Examinations

Background

The Lloydminster Public School Division, in its commitment to provide the best possible educational services to the children in its schools, and realizing that the good health of all of its employees is essential to the provision of superior services, may at any time require medical examination of its employees, as provided for in this Administrative Procedure.

Procedures

1. An employee who is absent due to illness for five (5) or more consecutive working days shall be required to submit a Verification of Sickness Form. All such absence due to illness shall be reported immediately to the Superintendent of Education by the Principal or immediate supervisor. Teachers will be required to complete Verification of Sickness - Practitioner’s Report Form 7-1 and non teaching staff will be required to complete Verification of Sickness - Practitioner’s Report Form 411-1.  Employees are required to send their completed Verification of Sickness forms directly to the Superintendent of Education and not to their immediate supervisor.
2. The direct supervisor may require an employee to produce a Verification of Sickness Form for absences less than five (5) as deemed necessary. This will be shared in a letter to the employee as outlined in the Lloydminster Public School Division Attendance Management Guidelines.
3. The Lloydminster Public School Division may require a medical certificate from an employee if it considers that the employee may not be in adequate physical or mental health to fully discharge their duties as specified in the applicable role description. Such action will be taken in full consideration of the Employee Assistance Program and Provincial Collective Bargaining Agreement.
4. Employees who suffer an incapacitating condition may be required to provide the Superintendent of Education with a medical certificate from a qualified practitioner prior to their return to work certifying that they will be able to perform their duties; such statement may be referred to a Lloydminster Public School Division appointed physician for advice, at the expense of the Lloydminster Public School Division. 
5. The Lloydminster Public School Division may authorize the appointment of a physician and advisors who shall be available to the school system as required, at the expense of the Lloydminster Public School Division expense.
6. The Superintendent of Education is responsible for the monitoring of sick leave procedures and will provide such reports as may be required.
7. The request for documentation in support of an employee's absence may be made by the Superintendent of Education, or designate.
8. All employee medical information shall be retained in the employee's medical file as defined in the Provincial Collective Bargaining Agreement.

Reference
Sections 85, 87, Education Act, 1995
Saskatchewan Employment Act
Local Authority Freedom of Information and Protection of Privacy Act
Provincial Collective Bargaining Agreement

Revised
September 2015
August 2023