Administrative Procedures

Administrative Procedure 550

Private Music Lessons in Schools

Background

The Lloydminster Public School Division is prepared to make its school facilities available for private music lessons for their students.

The Lloydminster Public School Division acknowledges the beneficial effects attributed to learning music be it within the general music program, band program, or private lessons.  It also recognizes that supporting the delivery of music programming enhances the learning of students. To that end the Lloydminster Public School Division is prepared to make available space and opportunity within its organizational mandate.

Principals are responsible for applying this procedure regarding the use of school facilities for private music lessons.  It is the Principal’s responsibility to ensure that the school’s requirements for space are the first priority and space for private music lessons will be made available only after the school’s organizational needs are met.

Procedures

1. Facilities will be made available only between 8:00 am and 5:00 pm and in accordance with the school calendar for students. The facility will not be available outside these times, on holidays, or weekends.
2. All bookings must be made with the Principal or designate of each school.
3. Bookings must be made for specific dates and times and only for students from within the designated school. Students from others schools within the Lloydminster Public School Division, may be considered only after times have been confirmed within each school.
4. Bookings must be made by the private music instructor in communication with the Principal.
5. All private music instructors must provide a Criminal Records Vulnerable Sector check to be maintained on file at the Lloydminster Public School Division Office.
6. All arrangements for schedules and payment for instruction must be made between the parent/caregiver, student, and private music instructor. The Lloydminster Public School Division or school will not be held liable for the quality, payment of lessons, or promotion of the private music instructor.
7. The private music instructor will provide the Principal with a list of students receiving instruction and the schedule for when instruction will occur.
8. All private music instructors must be registered and recommended by Friends of Performing Arts (FOPA) Lloydminster.
9. In the event the school is not able to meet organizational requirements and space is no longer available, the Principal will provide at minimum two (2) week notice of cancellation.
10. Employees of the Lloydminster Public School Division may provide private lessons, but these may only occur outside the instructional day with a fifteen (15) minute buffer before the start and fifteen (15) minutes buffer, after the end of the instructional day.
11. Buildings and Equipment 
    1. Rooms or space for private music lessons will be determined by the Principal, based on the school’s organizational requirements and suitability for music lessons.
12. Rental
    1. Facilities will be made available at no charge to the student or private music instructor. It is expected however, that the private music instructor will volunteer or contribute to the school’s music program. This could include, but not be limited to, ensuring students engaged in private lessons perform for the student body, or that the private music instructor provides accompaniment or support in their area of expertise with school performances or other activities.
13. Review
    1. The offering of private music lessons will be reviewed annually by the Lloydminster Public School Division.

Reference
Section 85, 87, 163(3), 175 (1)(2e) Education Act, 1995
Section 38 The School Division Administration Regulations

Created
November 20, 2012

Revised
September 2015
December 2017
August 2023