Administrative Procedure 404
Staff Involvement in Civil Proceedings
Background
In the interest of keeping staff focused on educational matters, the Lloydminster Public School Division instructs staff to minimize discretionary involvement in civil legal proceedings.
Procedures
- When requested by a parent/caregiver who is, or may be, involved in a child custody legal proceeding, to provide information regarding students, staff are to restrict their information to providing statements of attendance, student marks, or other factual information that would normally be shared with a parent/caregiver. Other opinions or observations regarding the students or parents/caregivers are to be communicated only if required by a court and under subpoena.
- Notwithstanding expressions of support that a Lloydminster Public School Division employee might offer as a private person to a friend who is party to a civil legal proceeding, Lloydminster Public School Division staff are not to provide any expressions of support which are based on the employment status or office of the employee providing the reference.
- When supervisory personnel are requested by employees, who are parties to civil legal proceedings, to provide character or employment letters of reference, the supervisors are to decline the requests. Employees who request such references are to be encouraged to access any performance appraisals that may be in their personnel files.
- The foregoing procedures notwithstanding, when allegations directly or indirectly bring the reputation of the Lloydminster Public School Division into question, the supervisor may write a letter which presents the employment related facts.
Reference
Section 85, 87, Education Act, 1995
Revised
August 2014
August 2023