Administrative Procedures

Administrative Procedure 130

School Year Calendar

Background

The school year must conform to provincial legislation and regulations.  The school year must be designed to maximize student learning.  To facilitate shared services, schools will follow the Lloydminster Public School Division wide school year calendar.

The Director of Education is responsible for developing and recommending the school year calendar to the Board of Education.  The Board of Education, by motion, will set the next year’s calendar prior to May 1st.  The school year calendar must be submitted to the Ministry of Education annually on or before May 1st.

Procedures

1. The Director of Education or designate will prepare a proposed school year calendar for
   distribution to Principals.
2. Principals shall ensure that staff and School Community Councils have opportunity for input. 
   The Principal is responsible for recording and providing the feedback to the Director of
   Education or designate.
3. The Director of Education or designate, in consultation with Principals, will consider the
   feedback and prepare a recommendation to the Board no later than the first regular Board
   of Education meeting in March.
4. The school year calendar will specify: 
   1. School opening and closing dates;
   2. Number of instructional and non-instructional days;
   3. Dates of professional development days; and,
   4. Holidays and vacation periods.

5. Immediately following Board of Education approval, the Director of Education shall publish 
       information for parents/caregivers and students and notify employees with respect to opening
       and closing dates of schools in the Lloydminster Public School Division for the following
       school year.

Reference
Section 163, Education Act, 1995

Created 
April 14, 2009

Revised
June 2009
November 2013
November 2017
August 2023