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Lloydminister Public School Division

780-875-5541 Fax: 780-875-7829

5017 46 Street
Lloydminster, Alberta T9V 1R4

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Administrative Procedures

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Administrative Procedure 451

Non-Teacher and Community Coaches

Background 

Students benefit from opportunities to be involved in extracurricular activities.  Lloydminster Public School Division encourages all schools to have teachers and/or substitute teachers as coaches, and especially head coaches, of their extracurricular teams.  However, Lloydminster Public School Division recognizes that the use of non-teacher and community coaches may be necessary to allow these activities to proceed.
An “approved” non-teacher or community coach is a coach who has been granted similar status to a teacher coach, and may work with student-athletes without a teacher present at certain times, depending on the number of years they have contributed as a non-teacher or community coach and as deemed suitable by the principal. 

STAGE 1

First season as a volunteer non-teacher or community head coach and meets all of the requirements stated below.  Coaches must have a certified teacher present at all practices, games, and tournaments.  Note: Non-teacher and community assistant coaches will remain in stage 1 indefinitely. 

STAGE 2

Individuals have completed one successful season as a head coach within LPSD under the supervision of a certified teacher.  Non-teacher and community coaches are now eligible to lead practices only independently.

STAGE 3

Individuals have completed stage 2 (minimum of two sport seasons as a non-teacher or community head coach within LPSD).  Non-teacher and community coaches are now eligible to coach practices, games, and tournaments independently, with the exception of overnight events. 

The principal shall be responsible for ensuring all volunteer non-teacher and community head coaches have submitted the required documentation. 

Procedures 

  1. Applicants shall complete and submit SHSAA Form E-14.
  2. Submitted applications shall be approved by the Principal, and emailed to the Superintendent of Human Resources.
  3. For senior activities, the Principal will forward the E-14 application to the SHSAA for approval.
  4. A copy of a current Vulnerable Sector Check (VSC) must be submitted to the Principal for all volunteer coach applications.
    1. If the applicant is a current employee, including approved substitutes, a VSC does not need to be submitted. Please refer to AP 410 – Criminal Record Checks and Disclosure of Criminal Charges.
  5. Applicants wishing to coach a senior activity must have graduated from high school at least four years prior.
    1. Anyone who has not graduated from high school at least four years ago, including interns, cannot be approved as a non-teacher or community coach but may still coach with a teacher or approved coach present at all times.
  6. In addition to providing the approval for a non-teacher or volunteer coach, the Director may require additional supervisors to accompany the activity before allowing it to proceed (ex. provision of having a female supervisor for any female activities that have a male head coach)
  7. All applicants must complete the following courses. Applications will not be considered until a copy of all required documentation (e.g. coach.ca transcript and/or certificates of completion) for each of these courses has been submitted to the school Principal.
    1. Coaching School Sport: Redefining Winning (CSS:RW)
      1. CSS:RW does not need to be completed if the applicant holds a valid teaching certificate;
    2. Respect in Sport (RIS).
      1. RIS can also be fulfilled with completion of: Respect in School; or Saskatchewan Hockey’s Speak-Out, if taken in 2006 or later.
    3. Making Head Way in Sport (MH).
  8. In addition to the aforementioned courses (7.1, 7.2, and 7.3), tackle football coaches are required to complete and submit documentation for the following courses:
    1. Making Head Way in Football.
    2. Football Safe Contact - A first-time tackle football coach has one year to attain the Football Safe Contact course. 

References: SHSAA Handbook 

Approved: December 2024